Frequently Asked Questions
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- ISIS won't let me register for a course, what should I do?
If the course section number is "DEPT" you will need to contact the department offering the course in order to register for it. If it is research hours or an "SWS" course, you can come to 106 Newell Hall and Mike will help you register. You can also email him with your request. Be sure to check that you do not have any holds, first.
- How can I find out if I have holds?
Log into ISIS and using the menu on the left, navigate to "Holds." Follow the links to view, pay, and obtain more information on your holds.
- How do I pay for classes? What is the deadline for fee payments and what happens if I miss it?
All tuition and fee paymetns are made to Univervisty Financial Services via student ISIS.
- I was charged a late fee even though I paid my part on time! Can you help?
If the administrative office has proof that you registered and/or paid your part of the tuition and fees before the deadline, we can determine whether the late fees are a result of your assistantship waiver not processing correctly. In this case, we can petition to waive late fees. Fees will not be waived for any reason other than departmental, system, or administrative error.
- I have a hold because Admissions is waiting for my "final transcripts," what does this mean?
The International/Graduate Admissions Office places a hold on all international students who have not yet shown physical, official (stamped) proof of all previously earned degrees. It means you will need to bring a certified copy of your diploma or finalized transcript to Admissions before they will allow you to continue to register for classes. If you have additional questions or problems, you can contact the Graduate School or the UF International Center.
- What is the Plan of Study Form? Where can I get it? When is it due?
The Proposed Plan of Study is a complete outline of the courses you intend to take during your graduate program. You will need to work with your advisor, your committee, and the lists of course offerings to complete this requirement. A signed version of your Plan of Study is due before the end of your second registered semester or a hold will be placed on your record. The Plan of Study is understood to be a tentative outline, but you should endeavor to adhere to it as closely as possible when choosing your courses. A Final Plan of Study is required to be turned in along with your Final Exam Form before you are allowed to graduate.
Plan of Study Forms (pdf):
PhD - Doctor of Philosophy
MS - Master of Science - Thesis
Professional - MS Non-Thesis - Admitted Prior To Fall 2012 Semester
Professional - MS Non-Thesis - Admitted In The Fall 2012 Semester Forward
- I plan to graduate this/next semester, what do I need to do?
The semester before you graduate, you need to request a "graduation check" from Michael, to ensure that plans are made to resolve any "I" grades, register correctly for your final semester, and obtain information on deadlines for the graduating semester (there are many!). A detailed list of graduation requirements and important deadlines can be found at the Graduate School website. In short, you will need to 1) apply for graduation through ISIS, 2) register for at least 3 credits of appropriate research (or just 3 credits, if you are non-thesis), 3) schedule your final exam/defense and notify Michael of the date and time and obtain the necessary forms, 4) fulfill all Editorial Office deadlines, 5) take the final exam/defend your thesis or dissertation, 6) complete the Final Plan of Study Form, 7) schedule an exit interview with the department chair, Dr. Reddy.
- I think I need to clear priors. What does it mean and how can I take care of it?
Cleared prior: Clearing prior is a possibility only for Thesis and Dissertation students who have met all published deadlines for the current term except Final Clearance from the Graduate Editorial Office. No other students are eligible. Clear Prior permits students to be exempt from registration for the term in which the degree will be awarded. Although not required to register during the term of degree award, students are required to file a new degree application for that term within all published deadlines for doing so, as degree applications do not carry over from semester to semester and are essential for the degree to be awarded.
A student requesting to clear prior must meet ALL of the following criteria:
1. Student has successfully submitted a degree application for the current term within the published deadlines, as confirmed by print screen available from ISIS.
2. Student has appropriately satisfied the current term registration.
3. Student has successfully met the current term first submission deadlines for the thesis or dissertation, as confirmed by the Editorial Office, via a confirmation e-mail to the student and committee chair.
4. Student has successfully met all other degree and administrative requirements, within the published deadlines for the current term.
5. Student is in the process of finalizing the thesis or dissertation with the Graduate School Editorial Office. No other students are eligible.
6. Student has filed a Graduation Date Change Form by the last day of classes of the current term with the Registrar's Office.
- I think I need to take a semester off. Is that OK?
Graduate students on assistantship or fellowship must be registered for the appropriate number of hours, based on their appointment, in order to qualify for the assistantship/fellowship funding and tuition waiver. If the student leaves the assistantship or fellowship during a semester, the tuition waiver does not apply and the student must pay tuition and fees for that semester.
Assuming you have obtained permission from your major advisor, you may be allowed one semester in which you are not registered. The policy states, "a student must not have two consecutive semesters when s/he is not registered for the minimum credits, or the student must submit a Readmission Application to UF. For distance education students it may be common to register for fall and spring semesters, but not register for summer." (Graduate Student Guide, p. 18-19)
- I am looking for travel funds, where should I go?
CALS has a great resource page for Travel Funds here.
- I am an on-campus student who will be out of the city/state/country for a long period of time. Can I take distance courses?
While normally restricted only to students who are not physically located in Gainesville, under special circumstances on-campus students may be permitted to take distance education courses. If you believe you have a situation which warrants distance registration, contact student services or the instructor of the course for permission and subsequent registration.
- Where can I view previously recorded Seminars?
All Seminars are normally recorded and archived online at the SWSD Distance Education Portal. You can also visit our Seminars & Examinations page for links to and announcements of upcoming seminars and public student examinations.