BENEFIT ENROLLMENT

For benefits enrollment, please see the “Enrollment” page found here: Enrollment – HR Benefits and Rewards. Your PeopleFirst ID number can be found at my.ufl.edu by following Main Menu > My Self Service > Benefits > PFID and Beneficiary Info.

Our IFAS contact for Benefits related questions is Debbie Sellers. Debbie can be reached at  IFASHR@ifas.ufl.edu

ENTERING TIME

For entering time, please see the “Entering Time in MyUFL” instruction page found here: Entering Time in myUFL – Finance & Accounting For a more hands-on approach to learning the time entry system, please see the UF HR Time and Labor Toolkit link found on this page. This will take you to simulations and PDF guides on entering in your time.

GATOR1 CARDS

Faculty and staff may apply for a new Gator1 card online by visiting the Business Services Portal.

For more information on obtaining a Gator1 card, visit: UF Business Services

Student Assistant Work Hours

The primary reason students attend UF is to pursue their educational goals. Employment should not interfere or take priority over students’ educational pursuits. For this reason, students who are registered full time are limited to working 20 hours per week. Students who are registered full time and would like to work up to 31 hours per week must obtain approval from their supervisor and complete the Hours Extension Form. Once students complete the Hours Extension Form they are to return it to SWESHR@ifas.ufl.edu for submission to Student Employment. 

TRAINING REQUIREMENTS

The sections below are not inclusive of all training required as requirements are job and program specific. Please check with your supervisor for additional training they may require. Some training requires periodical renewals. System emails will be sent if a training is up for renewal. It is important to check to make sure you don’t have any expired training.

The majority of training courses can be accessed through my.ufl.edu under Main Menu > My Self Service > Training and Development > myTraining using your GatorLink Username and password. To find course select Activity Search and type course number in the upper right corner search bar.

MANDATORY FOR ALL

OOC101 – Compliance & Ethics: Doing Your Part for the Gator Good

GET803 – Maintaining A Safe and Respectful Campus

KOG100 – At-Risk for Faculty & Staff Kognito Training

ITT102 – Information Security Awareness Training

RJE101 – Managing Bias

EHS814 – Hazard Communication Training

EHS809A – Hazardous Waste Management

FACULTY

RSH500 – Faculty Stewardship

RSH200 – Effort Reporting

IRB803 – IRB (Human Subjects) Training

STUDENTS, POSTDOCS, FACULTY AND STAFF PAID FROM NSF OR USDA NIFA GRANTS

RSH602 – Responsible Conduct in Research (RCR) Training

EMPLOYEES WORKING IN LABORATORIES

EHS861 – Chemical Hygiene Plan

EHS863 – New Researcher Overview of EH&S

EMPLOYEES WORKING IN FIELD

EHS838 – Hearing Conversation Training

EHS819 – Heat Stress Training

EHS843 – Respiratory Protection: Tight Fit

EHS820 – Tractor Safety

WPS Pesticide Handler Training

PCARD HOLDERS & PURCHASERS

UGO100 – Introduction to UF GO

UGO500 – PCards at UF: What Every PCard Holder Needs to Know

PST280 – UF DocuSign Sender Training

Purchasing from UF Contract Vendors (MyUF Market)

              PST073 Introduction to Purchasing in MyUF Market

              PST083 MyUF Marketplace

STAFF INVOLVED IN ADMINISTRATIVE COMPONENTS OF RESEARCH

RSH207 – Effort Commitments, Management and Reporting

RSH260 – Cost Principles

OTHER LINKS

EHS Course Offerings EHS Courses » UF | EHS

Compliance Training – Learn & Grow

EMPLOYEE EXIT

Employee Exit Checklist

Exits for Graduate Assistants, TEAMS and Post Docs must include a signed letter of resignation sent to SWESHR@ifas.ufl.edu.

RETIREMENT

To view all retirement options: Retirement Savings – HR Benefits and Rewards

For most employees, the “State Retirement Plans” will be the most helpful page to visit and it can be found here: State Retirement Plans – HR Benefits and Rewards

Thinking about entering in DROP? Information can be found here: DROP – HR Benefits and Rewards

Request to work at a remote work location within U.S. – Remote Work Location Agreement Form. This form requires log-in with Gatorlink credentials. Start/End dates cannot exceed one (1) year.

Request to work at a remote work location abroad (outside of the U.S.) – Employment Abroad Alternate Work Location Agreement. Please submit completed form to SWESHR@ifas.ufl.edu at least 30 days before anticipated travel.

To learn what dates are given as holidays throughout the year, please see the “Holidays and Personal Leave Days” page found here: Holidays and Personal Leave Days – HR Benefits and Rewards (ufl.edu). Here, you can also find details on the closure that occurs between Christmas and New Year.

To learn more about FMLA and other extended leaves, please visit: FMLA – HR Benefits and Rewards (ufl.edu). Whether you are leaving on parental leave, taking care of a family member, or having a personal health situation affect your availability to work, this site should provide you with the information you need.

To begin your eligibility for FMLA, please complete the Preliminary Request Form found here: FMLA Preliminary Request Form – HR Benefits and Rewards (ufl.edu)

The Employee Handbook is a guide for every employee and can be found here: Employee Handbook – UF Human Resources (ufl.edu)

The University of Florida uses a third party for all employment verifications.  The Work Number is the official employment and income verification tool at the University of Florida. It provides secure automated verification for current and former employees who terminated on or after January 1, 2004, and their online portal is available 24 hours a day, 7 days a week. The University’s employer code is 13570.

VERIFYING YOUR OWN EMPLOYMENT?
An Employment Data Report is available to UF current and former employees instantly. The information includes most of your employment dates and income information, plus a list of each time a verifier has attempted to access some or all of your data using The Work Number. Listed below are available instructions:

1. Visit https://theworknumber.com/solutions/consumers/employment-data-report
2. Scroll down to select your choice of employment data report: online, phone, email, or mail
3. If you choose the online retrieval option, follow the steps below:
   Select Request Your Data
   Enter the Employer Code: 13570 and then click on the magnifying glass
   Select “University of Florida” and then “Select Employer”
4. If you have previously created a User ID, then enter your ID followed by your password
5. If you have not created a User ID previously, then select Forgot User ID?
   Key in your personal information and follow the prompts to verify your identity
   Follow the steps to create your personal User ID and password
6. Once logged into your account, select “Request Instant Online Report” and follow the steps
7. For those who need proof of income, please proceed to the next step.
8. Click on “Prove Income to Verifiers” and then “Create a Salary Key”

More information can be found at Employment Verifications & Records – UF Human Resources (ufl.edu). 

W-2 Frequently Asked Questions – Finance & Accounting (ufl.edu)

Reporting a Workplace Injury

Supervisors to complete Accident Investigation Report for EH&S found at Report an Injury or Incident » UF | EHS (ufl.edu)

Employee Assistance Program: Employee Assistance Program | University of Florida (ufl.edu)

Counseling: Services - UF Counseling and Wellness Center (CWC) (ufl.edu)

Guidance on COVID-19 Response for UF Employees – UF Human Resources (ufl.edu)